Cumberland Circuit Court Clerk
The primary court-record clerk for Cumberland County is the Circuit Court Clerk. The Kentucky Court of Justice county page names Tracy Brewington Daniels as the local Circuit Court Clerk and places the office at the Cumberland County Justice Center. That office is the starting point for copies of court records from Cumberland County cases. It serves the local trial-court system rather than county recording, tax, election, or vehicle records.
Kentucky uses a unified court system. Trial-level records are managed through the elected circuit court clerk in each county. In Cumberland County, that means the same court-clerk office supports Circuit Court, District Court, Family Court where applicable, and Business Court records tied to cases filed in the county. The clerk receives lawsuits and court documents, attends court sessions, manages juries, receives fines, and handles bond money as described by the Kentucky Court of Justice court-structure material.
Office of Circuit Court Clerk
Clerk: Tracy Brewington Daniels
112 Courthouse Square
P.O. Box 395
Burkesville, KY 42717-0395
270-864-2611
Fax: 270-864-1227
Monday-Friday 8 a.m.-4 p.m.
Cumberland Clerk Duties
The Circuit Court Clerk is the court-record custodian for local trial-court files. A reader who needs a Cumberland County criminal case file, civil order, divorce decree from the court file, traffic case record, probate court filing, or docket verification should treat the Circuit Court Clerk as the official copy and verification channel. Online systems can help locate case data, but official copies and certification come from the court-clerk process.
- Receives pleadings, lawsuits, motions, orders, and other court documents filed in Cumberland County cases.
- Maintains Circuit Court and District Court case records through the Kentucky Court of Justice system.
- Collects court fines, fees, bond money, and other payments accepted by the court clerk.
- Supports jury scheduling and trial-court administration for local cases.
- Helps requesters find public case records, older files, certified copies, and off-site locator details when available.
Payment options listed for the court clerk include cash, local personal check, credit and debit cards with fee, money order, and online ePay. Public visitors should also use the official parking notes: free parking behind the building and two-hour parking in front. The court page lists an elevator for accessibility.
Cumberland Clerk Record Split
The county clerk is a different office. Cumberland County Clerk Bryan Morgan handles land records, recording, taxes, elections, vehicle registration, and marriage-related county clerk functions. The Cumberland County Clerk website lists a courthouse-square office, a record-search link, and clerk services that are not the same as trial-court case files. This distinction matters because many searches fail when a requester asks the wrong clerk for the wrong record.
| Record need | Correct Cumberland office | Typical access path |
|---|---|---|
| Circuit or District Court case copies | Circuit Court Clerk | Call or visit the Justice Center clerk counter. |
| Certified court orders or case documents | Circuit Court Clerk | Request by case number, party name, case type, and document type. |
| Deeds, mortgages, liens, powers of attorney | County Clerk | Use the recording office or paid record-search portal. |
| Marriage-license or county recording questions | County Clerk | Call 270-864-3726 or visit the county clerk office. |
| Older court records stored off site | Circuit Court Clerk | Ask for the record facility and locator numbers if the public file is available. |
The county clerk recording page says recorded documents include deeds, mortgages, articles, assumed-name certificates, powers of attorney, veterans discharges, lis pendens, liens, and related records. Those are county records. Court judgments, pleas, civil filings, divorce case papers, traffic case records, and probate case filings stay with the court system.
Request Cumberland Certified Copies
A certified copy is used when a person needs an official court document, not just a case-search result. It may be needed for a court filing, agency process, real estate matter, name-change proof, background check follow-up, or an appeal record. The Kentucky Court of Justice county page states that the Office of Circuit Court Clerk is the starting point for requesting copies of court records in Cumberland County.
- Identify the court record. A case number is best. If the number is not known, gather party names, case type, approximate filing year, and whether the case was Circuit or District.
- Check online case or docket information when useful through KYeCourts Public Court Records or the Kentucky docket search.
- Call or visit the Circuit Court Clerk to ask whether the record is public, available in the office, stored in a records facility, or restricted.
- State the exact document needed, such as judgment, order, docket sheet, divorce decree, probate order, disposition, or certification.
- Confirm copy, certification, payment, pickup, or mail options before relying on the record for legal use.
Note: Online case information is useful for lookup, but the official court record is the file held through the clerk process.
Cumberland Request Fields
No Cumberland-specific downloadable court-record request form was located in the assigned research. A practical request should still give the clerk enough detail to locate the correct file and the exact document. For older records, the court page says the clerk may need to identify an off-site record facility and provide the case and file locator numbers needed for access and copies.
| Field | Required | Notes |
|---|---|---|
| Case number | Best available | Use the full Cumberland case number if known. ePay accepts case numbers up to 20 characters. |
| Party names | Yes if no case number | Include full names and any former names that may appear in the file. |
| Court division | Helpful | State Circuit or District when known. Docket search requires a division choice. |
| Document type | Yes | Name the order, judgment, disposition, decree, docket sheet, petition, or other item needed. |
| Copy type | Yes | Say whether plain copies, certified copies, or file review are requested. |
| Contact and delivery method | Yes | Provide phone, mailing address, and pickup or mail preference if staff can process it that way. |
Cumberland Clerk Fees
Cumberland-specific court copy and certification fees were not located in the official online research. The correct step is to call the Circuit Court Clerk before ordering court copies. The only detailed fee schedule located in the assigned clerk research belongs to the county clerk's paid record-search portal for recorded documents. That portal is useful for deeds and similar county records, not for court case files.
| Fee or channel | Amount or note |
|---|---|
| Court copy or certification fee | Not located in Cumberland-specific official online source; call Circuit Court Clerk. |
| Single-day county clerk portal subscription | $15.00 for 24 hours. |
| Monthly county clerk portal subscription | $60.00 for 30 days. |
| Quarterly county clerk portal subscription | $175.00 for 90 days. |
| 6-month county clerk portal subscription | $350.00 for 180 days. |
| Yearly county clerk portal subscription | $700.00 for 365 days. |
| Portal service fee | 5% on all transactions. |
The visible portal plan table lists $0.00 printing cost for those plans, while the terms warn that some plans may have separate printing charges. Confirm terms before paying for county recording research.
Cumberland Clerk Forms
The assigned research found no Cumberland-specific court-record request form. For court filings, the official statewide form source is the Kentucky Court of Justice legal forms page, which can be searched by keyword, topic, or form number. The AOC warning says forms should not be improperly altered while retaining official seals or form numbers.
- Kentucky AOC legal forms for statewide court forms.
- Cumberland County court records for the broader court-record search path.
- Cumberland County Circuit Court for trial-court structure and case routing.
- Cumberland County probate records for estate-file routing.
When a person only needs a search result or docket date, a form may not be needed. When a person needs certified copies, sealed-file access, an appeal packet, or a case-specific filing, the clerk or the official AOC forms library should be used instead of a third-party form.
Online and Federal Records
Kentucky online court tools support lookup and payment tasks, but they do not replace the clerk file. KYeCourts provides public case information after guest access. The docket search provides court-date information and marks results as not an official docket and subject to change. ePay supports case, citation, and party payment searches for eligible matters. For criminal-history reports, AOC background checks and FastCheck are separate from local court copies.
Some Cumberland residents also search federal records when a case is not in state court. The U.S. District Court for the Western District of Kentucky, PACER, Western District ECF login, and U.S. Bankruptcy Court for the Western District of Kentucky are federal channels. They are not Cumberland County clerk systems.
The Western District of Kentucky federal court page appears in the assigned image set for Cumberland County clerk research.
Federal court pages help when the record is federal, but state court files from Cumberland County remain with the Circuit Court Clerk.
The PACER federal records portal is also part of the clerk research image set.
PACER is a paid federal court-record system and should not be confused with free Kentucky public case lookup.
The assigned clerk images include the Western District of Kentucky ECF login for federal electronic filing.
ECF is for federal electronic filing access, while Cumberland County state filings use Kentucky Court of Justice processes.
Bankruptcy searches use the U.S. Bankruptcy Court for the Western District of Kentucky, not the local trial-court clerk.
Bankruptcy records follow federal bankruptcy channels, while Cumberland court copies follow the Circuit Court Clerk.